Town of Otisfield
Board of Selectmen Meeting Minutes
January 2, 2014
1. Call to Order: The regular meeting was called to order at 7p.m. by Chairperson, Hal Ferguson. Rick Micklon and Lenny Adler were present.
2. Flag salute by those in attendance which consisted of the Board members and me. Weather conditions may have contributed to lack of attendance.
3. Action of Meeting Minutes; Motion to approve minutes of December 18, 2013-RM/HF. Unanimous.
4. Special Events None noted.
5. Committee Reports None.
6. Department Heads None. However, a status report of all real estate taxes for 2012, 2013 & 2014 were given to the Board members. Reminders were sent out on December 30, 2013 for those accounts who may be receiving foreclosure notices in February. They were informed that we now take credit cards for payments.
7. Questions/Comments from Public None.
8. Administrative Assistant Items:
A. Discussion ensued regarding our new capability of using charge cards through Pay Port. Thus far there have been 2 customers which have taken advantage of it with no problems. (They are informed of applicable fees prior to their transaction. There is a one dollar charge for up to $40.00; 2.5% charge for more than $40.00). Also, customers may pay for their transactions using combined methods of payment.
B. Employee evaluations will be set up with executive sessions in the near future.
C. Renovations for the 2 offices are near completion & respective moves will take place next week.
D. Check cashing policies for surrounding banks were discussed. The issue of charges for cashing a payroll check has been resolved at this time.
E. Clarification of work done on Ivory Hill Road (which was apparently a concern of some citizens) was really 2 loads of gravel (not sand) for a driveway entrance.
9. Selectmen Items to be Discussed & Voted on: Lenny presented a letter from Todd Olfene of Great Falls Security Systems. A proposal for Spurrs Corner Fire Station alarm system installed with instructional training of users & a one year parts & labor will cost $3,765.00. Motion made by LA to accept; HF seconded. Unanimous.
10. Unfinished Business
A. The town office furnace was discussed. Once specifications have been developed it will be sent out for bids. It was decided that it will be an article on the warrant at town meeting.
B. Employee handbook updating will be presented to the Job Description Committee as a proposed project since they did a great job on researching updating and defining staff positions and duties. MMA has a handbook as a reference source.
11. Selectmen’s Items To Be Discussed:
A. Motion to adjourn regular meeting at 8:25p.m.HF/RM for the Board to move to executive session pursuant to Title 1 M.R.S.A. section 405 (6) (F) to discuss Confidential records & M.R.S.A. section 841 (2).
B. Motion to exit executive session at 8:45 p.m. HF/LA - unanimous
12. Motion to adjourn at 8:45 p.m. HF/RM - unanimous
Respectfully submitted,
Sharon Matthews, Clerk
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